There are more features in the Microsoft Office suite (Word, Excel, Powerpoint, etc) than we will probably ever use in a lifetime.  The Microsoft Help menu (just hit F1) within each program can be really helpful if you know what question you need to ask to find the solution… but what about those useful features you never even knew to ask about??  In each newsletter, we will introduce you to an exciting feature of your software to make using the tools you already have that little bit easier.

One question we are often asked is how to change the default place that Word documents are saved to.  In the Microsoft Office suite, this is referred to as the File Location setting.  The File Location is where Word stores things like document templates, documents, and other items you use and create in Word. Often it will be set up to save documents you are working on to the My Documents folder of your C: drive – but this is easily changed! Here's how…

1. To find your specific Word file locations, go into the Word program.  On the Tools menu (on the toolbar), click Options, and then click the File Locations tab.

2. Click on Documents in the list, and press the Modify button.

3. Browse your file directory until you find the main folder you want to save your documents to (eg. G:/Grassroots IT/Correspondence) and press OK.

When you press Save in a Word document now, it should automatically show you that particular folder to save the file into.

If you have any niggling issues in MS Office that we can help with, just email us at annie@grassrootsit.com.au and we'll find a solution… and we might even publish the answer in the next newsletter.  And don't forget that Grassroots IT can help with one-on-one training, tailored especially to your requirements.