For all of you office worker warriors out there like me, you may find yourself in word 2007 doing certain actions day in, day out wishing there were a keyboard shortcut. Guess what? You can make one.

For me it’s using the paste special function so that I don’t lose my formatting when I’m pasting from the web or another document. So here’s how you do it.

First of all click on your ‘Office’ button  then right down the bottom on the

right hand side you will see the ‘word options’ button  click on it.

This will bring up you ‘Word Options’ page

Now click on ‘Customize’ in the left options bar. This will bring up the following screen:

Right down the bottom you will see the option to customize keyboard shortcuts, click this button and it will bring up all of your options for creating keyboard shortcuts. Just as an aside if you’re wondering what all that stuff is above the keyboard shortcuts, it is a list of commands that you use frequently and can add them to your ‘Quick Access Toolbar’ which is…

Anyway, back to customizing your keyboard shortcuts, click on the customize button to bring up this screen

Then find which category the shortcut you require is under. For the paste special function I just look at what I normally do.

E.g. I notice that the ‘Paste’ function is under the ‘Home’ tab

And then I found ‘EditPasteSpecial’ in the ‘Commands’ list on the right, I clicked on it and found that it already had a short cut which is displayed in the ‘Current Keys’ box (it’s Alt+Ctrl+V in that order  if you’re interested)  or you can ‘Remove’ the current key and create your own.

So there you have it warriors. Happy wording