Home > Weblog > Blog > Blog article: Calendar Sharing in Outlook 2007

Calendar Sharing in Outlook 2007

Posted on Thursday 18 February,2010 by admin

Being able to see colleague’s calendars in Outlook can be very useful for co-ordinating meetings, arranging appointments or just being a sticky beak.  In Outlook Calendar, in the Navigation Pane, there are several links to help you get started quickly with calendar sharing.

Share My Calendar
When you use an Exchange account, you can share your default Exchange
Calendar with someone. This person receives an e-mail notification that you have shared your Calendar.
You can also request that the recipient share his or her Exchange Calendar with you.
  1. In Calendar, in the Navigation Pane, click Share My Calendar.
  2. Specify the people who can access your Calendar
  3. Click Add.
  4. In the Add Users dialog box, in the Type Name or Select from List box, enter the name of the person whom you want to grant sharing permissions to.
  5. Under Add Users, click Add, and then click OK.
  6. In the Name box, click the name of the person you just added.
  7. Under Permissions, in the Permission Level list, click the permission level that you want:  Reviewer level permissions allow read-only access; Editor can create, modify and delete calendar items.

Open a Shared Calendar

You can open another person’s default Exchange Calendar if the person has granted you permission to do so. If the other person whose Calendar you want to open has not granted you permission to view it, Outlook prompts you to ask the person for the permission you need. If you click Yes, a sharing request e-mail message opens automatically. The message requests the person to share his or her Calendar with you and also provides the option to share your default Calendar with him or her. After you access a shared Calendar for the first time, the Calendar is added to the Navigation Pane. The next time you want to view the shared Calendar, you can click it in the Navigation Pane.

To Change Access Permissions on an Existing Shared Calendar
Permissions can be updated by the owner of the calendar:
  1. Select the required calendar under My Calendars, right-click and select Properties.
  2. Choose the Permissions tab and make the required modifications.

single_blog.php