cloud file storage

Cloud File Storage and Collaboration with Soonr

Before we moved our files over to a cloud file storage system we were struggling keeping our shared files organised. We were constantly emailing documents back and forth with external clients and partners. Working remotely and collaborating was always difficult.

We kept thinking, “there has to be an easier way!”

Well thankfully, there is. Watch our webinar below to learn more about Soonr, the cloud based file storage and collaboration platform that has transformed the way we work here at Grassroots IT.

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What does a good cloud file storage service look like?

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Mobile Productivity:

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  • Access & work on the files you need at any time from anywhere.
  • Online & Offline Access and Network files
  • Office-based and remote team members can collaborate as if in the same location

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Ability to securely SHARE information with anyone:

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  • Easy and secure sharing of files with internal & external parties
  • Branding & No Tool Adoption
  • Encryption of files

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Security & Control:

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  • Controlled access for content, users and devices
  • Version Control & File Retention: Access to the most current file version – no more confusion
  • Server support

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File sharing has had a significant changes on the mobility of business.

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File Sharing / Collaboration Challenges:

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  • Keeping everyone up to date
  • Sharing large files
  • Working on the go
  • Accessing files anytime
  • Organising files
  • Securing corporate data

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Impact of File Sharing Challenges:

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  • Significant impact on the business and productivity
  • Client facing employees & Executives
  • Workers who all interact with a large number of external partners, customers and teams

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Approved File Sharing  Systems:

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  • 78% didn’t have an approved file sharing system

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Key functions of Soonr:

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Company File Service / Hybrid Environment:

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  • Company file repository in the cloud with mobile access

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Deal-Room:

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  • Secure sharing with clients, partners and suppliers

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Dropbox for Business Replacement:

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  • Secure email alternative when dealing with large files

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Mobile Workers:

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  • Mobile office productivity, integrated editing, annotation, fax, etc. in one app

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Soonr gives your company full control over:

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Policies:

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  • Backups – allowed / not allowed
  • Password Policies
  • Session Policies
  • Online Editing Policies
  • Device Policies
  • Mobile Device Policies
  • IP address whitelisting

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Configurations:

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  • Branding
  • AD Integration
  • Single-Sign On

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Disable Data & Data Wipes:

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  • Remove Team members; re-assign projects and wipe data

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cloud file storage

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Try Soonr for yourself:

  • 30 Day Free Trial
  • Email help@grassrootsit.com.au to request your free trial
  • Utilise Grassroots IT services to set up Soonr as your Cloud File Server replacement

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Crafting the perfect Web Marketing Strategy with Jon Hollenberg

A good web marketing strategy doesn’t have to be hard, in fact, it can be quite simple. You’ve just got to know where to start. Our good friend and digital expert, Jon Hollenberg from Five by Five, answered all our questions and gave us some really awesome and useful tips to get us crafting the perfect web marketing strategy.  You can watch the webinar below and to make sure you get all the notes, they’re all below for your reading pleasure.

Crafting the perfect Web Marketing Strategy from Grassroots IT on Vimeo.

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5 elements of a high performing website

 

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Crafting the perfect Web Marketing Strategy (5)

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When someone comes to your website, we want to give them the best possible chance of getting in touch. So what should your website look like at first glance?

From a design perspective, this is what you should be doing with your website:

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  • Phone number top right hand corner of each page
  • Be really clear on what you do in the headline
  • Video on the homepage
  • Benefit ridden copy
  • Testimonials
  • Communicate proof and build trust through logos
  • Capture their details
  • Use guarantees
  • Team members photos & videos
  • Load time

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Crafting the perfect Web Marketing Strategy (1)

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Mobiles are generating upwards of 60-70% of traffic, so you should be thinking of a mobile first approach. Ask yourself if your website has a mobile responsive design ? Test it.

Grab your phone and look it up. Is it easy to read? Are the web forms easy to fill out on your phone?

You can search “Google mobile friendly test” and use that as a guide to know exactly what your website needs to be mobile responsive.

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Crafting the perfect Web Marketing Strategy (6)

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Content is King.

Creating and sharing your own content can lead to online traction. Using good quality content can build your brand image and brings leads directly to your website.

Content ideas:

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  • Blog posts
  • How to videos
  • FAQs
  • Product Reviews
  • Industry News
  • Lists

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Crafting the perfect Web Marketing Strategy (7)

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You want some level of interaction with your audience. You want contact details to continue the conversation and ideally in an automotive fashion bringing maximum leverage for you.

Here are some ideas:

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  • Give away something valuable
  • Opt-in
  • Build a list
  • Build a quiz

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Crafting the perfect Web Marketing Strategy (8)

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Everyone has a story to tell. Tell your audience why you get out of bed everyday and do what you do. There is a power to telling a story through your website because it builds an intimate, personal connection with your audience, before ever meeting them in person.

Examples of how you can tell your story:

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  • https://www.nqtc.com.au/
  • https://www.gallantplumbing.com.au/
  • https://www.missowealth.com/
  • https://www.tardisadvice.com.au/
  • https://www.justincoulson.com/

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Can’t get enough of Jon? Neither can we!

Listen to our podcast with Jon here.

Learn how to create a brilliant website with Jon here.

Visit Five by Five’s website and contact Jon here.

Get a copy of Jon’s book, Love at first site: How to build the website of your dreams, here.

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Outlook 2016 Productivity Hacks

Last month we successfully held our Outlook 2016 Productivity Hacks webinar. The webinar was designed to help everyday users of Outlook 2016 expand upon basic skills and use Outlook more efficiently. The webinar expanded on our previous blog post Getting the most from Microsoft Office 365.

We have provided you with a link to replay our webinar. Enjoy!

Outlook 2016 Productivity Power Tips from Grassroots IT on Vimeo.

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outlook-2016-logo

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Skype Meetings in Outlook

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      • Schedule a Skype Meeting through Outlook
      • “Meeting Options” button lets you fine tune your meeting

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Auto Responders

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      • Auto Responders are a powerful way of keeping others informed when you won’t be responding to email as usual
      • Rules – EG: forward specific emails to a co-worked for action in your absence

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Outlook Rules and Automation

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Outlook Rules and Automation can do some amazing stuff to help streamline and automate parts of your workflow

      • Basic rules can move emails between folders based on simple criteria
      • More advanced rules can be triggered by a wide range of conditions
      • Once triggered a rule can execute a number of actions
      • Define any exceptions to the rule

Idea:- Play the Darth Vader theme song when you receive an email from your boss

Idea:- Print all attachments from an email then file the email automatically

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Attaching Files

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      • The new way of adding attachments to an email automatically shows the last few documents that you have worked with

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Quick Steps

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      • Quick Steps can provide a super useful way of executing frequently used actions, such as moving an email to another folder

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Clutter

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      • Helps you filter low-priority email, saving time for your most important messages.
      • The email server keeps track of the email you read and the ones you don’t.
      • Once you turn it on, Clutter is automatic. As new email comes in, it takes messages you’re most likely to ignore and puts them into the “Clutter” folder.
      • The more you use it, the better it gets.
      • If you find Clutter isn’t for you, you can turn it off.

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Outlook Mobile

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      • The new and improved Outlook app unifies your email, calendars, cloud storage and contacts, so it’s easier to get things done.
      • Outlook Mobile App has long provided similar functionality to clutter, although here it’s called your Focused Inbox.
      • Manage emails with simple swipe gestures and share availability with your contacts effortlessly on the new Outlook app.
      • Email signatures will not be copied over, but you can create your own text signature.

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Filter your Inbox

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      • Filter your inbox by unread emails, important emails or even create your own filter

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BCC a Meeting Invite

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      • Add a contact to an existing meeting without notifying the current attendees.

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Quick Parts

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      • Quick Parts for standardised blocks of text
      • New Email > Highlight Text > Insert > Quick Parts > Save Selection to Gallery

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Delayed Delivery

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      • Schedule emails to be sent when it is convenient for you

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New Search Folder

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      • Will show emails that match a certain criteria that you have specified
      • Will show emails in all your folders not just your inbox

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Task Bar Shortcuts

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      • Right-click task bar to create new email, appointment, etc

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Conditional Formatting

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      • View > View Settings > Conditional Formatting
      • Apply conditional formatting to emails in your inbox
      • Useful for VIP, Projects, etc

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Clipboard

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      • New Email will appear simply but hitting Control-V and pasting the content from your clipboard.
      • This works for new Calendar items

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Desktop Notifications

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      • Turn off desktop notifications, then on for VIP using a Rule

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Email Templates

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      • Email Templates. File > Save As > Outlook Template

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Favourites Folder

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      • Pin folders to ‘Favorites’

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Setting Appointments

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      • Create appointment date using natural language. eg: Next Monday

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For further information on setting an appointment in Outlook read our blog Sending the perfect Outlook Meeting Invite.

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Identifying the right candidate for your business

Webinar: How to Identify the Right Candidate and Leave a Great Impression – Additional Resources

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A huge thank you to everyone who joined us for our webinar on How to Identify the Right Candidate and Leave a Great Impression. A massive thank you to Paul Slezak from RecruitLoop who shared his very valuable recruitment experience with us. We learned loads!

Please find Paul’s slides and the webinar recording below for your information.

 

During the webinar, Paul mentioned some useful recruiting tools which we have listed below:

If you have any further questions please don’t hesitate to call us or Paul directly:

Get in touch with Paul:
Email: paul@recruitloop.com
Website: www.recruitloop.com.au
Twitter: @Paul_Slezak